The most common way company information ends up in an AI tool is an employee trying to save time. They paste in a client list to tidy it, or a contract to summarise it. The fix is a short rule everyone can remember.
- Name the never-paste list
Customer personal data, passwords and keys, unreleased numbers, and anything under NDA.
- Use work accounts only
Personal accounts sit outside any setting your company has checked.
- Check what the tool keeps
Find out whether your inputs are stored, for how long, and whether they can be used to train models.
- Strip before you paste
Replace names and figures with placeholders when you only need help with the structure.
- Say when AI helped
A clear norm about disclosure avoids awkward surprises with clients.
